Best Practices for Web Conferences

Are your web meetings going as smoothly as possible?

At Momentum Conferencing, we understand that hosting a web conference can sometimes feel like a difficult task. Whether you have battled with uncooperative technology or unresponsive participants, web conferencing can feel more like a waste of time than a company asset. But before you toss your collaborative tools out the window, take a look at some new habits and methods that can help turn your ineffective meetings into productive and successful ones.

Pre-Meeting Best Practices

Before I can touch on the best practices for web meetings in general, I have to address the more important issue: Planning and Preparation. I’m sure you’ve all heard the famous Benjamin Franklin quote on this topic.

“By failing to prepare, you are preparing to fail”

But did you know that he was actually talking about web conferencing when he said that? Okay fine, he may not have been talking about web conferencing exclusively, but his advice still applies. If you don’t spend adequate time preparing for your web conference meeting, you are just going to end up frustrated with the end results. So, where do you start?

Web Meeting Best Practices

Once you have completed all the steps above, you will be well on your way to hosting a successful web conference meeting. But your work isn’t done just yet. There are still some more steps you need to follow to ensure that your next meeting is as productive as it can be.

Step 3: Share your files

Step 4: Record the meeting

If you’ve had difficulties in the past with web conferences, then it’s definitely time for a change. The whole goal of web conferencing is to save you time and money on travel expenses and increase productivity no matter where you are. If your online meetings aren’t doing that, then its time to try a new approach. Still need convincing? You don’t have to take my word for it, our old friend Albert Einstein said it best…

“The definition of insanity is doing the same thing over and over again, but expecting different results”

So, don’t get caught up in a system that doesn’t work and try implementing these new practices for your next meeting. You’ll be pleasantly surprised with the end results.

For more tips on how to fail-proof your web conference meetings, click here.

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