Top 10 Do's & Don'ts of a Video Conference

The etiquette of presenting when hosting an online meeting is a becoming more established and accepted worldwide, and today we present the current standard ‘for presenters’ in an online video meeting – a.k.a “a video conference”.

Video conferencing has quickly become a business standard. And now, new technology has made it easier than ever to connect with partners, clients and employees across the globe. It’s important for businesses to effectively train their employees about presenting within a video conference, as it becomes more widely used throughout the world.

Here is a list of the Top 10 Do’s & Don’ts when presenting / hosting a Video Conference

Be courteous to other participants.
Be punctual and introduce yourself before speaking so that everyone knows who’s talking.

Speak clearly.
An system and audio check should be done before the meeting to ensure that everyone can hear you.

Talk normally.
If someone can’t hear you, make sure your microphone is not covered by anything. If you can, adjust the level on your microphone, or have them adjust their volume.

Keep body movements minimal.
If you’re someone who talks with their hands, practice the awareness of your body language; like you would in any other meeting.

When with other speakers.
Wait for an opening in the conversation before responding. Another option is posting questions by instant message so that every comment is addressed.

Maintain eye contact by looking into the camera.
Keep your focus on the camera lens. This is video, don’t make your audience look at the top of your head because you’re looking down at notes.

Don’t carry on side conversations.
If you wouldn’t do it in a face-to-face meeting, then don’t do it in an online one. This includes talking to someone else sitting next to you.

Dress for success.
Striped shirts, and shirts with intricate patterns don’t display well on camera. Red, white and black are also poor choices. Wear pastel or other moderately-toned, solid-coloured shirt.

Keep jewelry to a minimum.
Jewelry should be small and simple. Avoid bracelets, large ear rings, and extra shiny pieces

Lighting is important.
This is an often missed component. natural Light is best; use whatever light is available. Smaller sets of video lighting can be used depending on what you are doing and where you are.


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Comments (1)

Very good article. By following the above mentioned Do`s and Dont`s and by using tools like on premise R-HUB HD video conferencing, Webex, Polycom etc. one can effectively present themselves during video conferences.

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